The Philippine local government units and agency branches are encouraged to participate in the digitalisation initiatives of the country. Some have already started with their implementation.
According to a recent report, the City Government of the province of Dumaguete, in Visayas, implemented a three-in-one Automated Teller Machine (ATM) card in its efforts to streamline government processes as well as protect employee salaries.
This initiative provides over a thousand officials and employees with the new ATM-slash-ID that now acts as a time card for logging in one’s attendance, in lieu of biometrics.
This also serves as their official identification card, which is encoded with essential information about the holder.
Being an ATM card, it can be used as a debit card that allows the employees to withdraw their wages and transact in other ATM systems.
The Mayor specifically wanted to implement this system for financial management purposes.
Other initiatives in the province worth mentioning are the automation of its human resources record keeping and payroll disbursements in order to standardise the city government’s work processes.
The Registry of Deeds (ROD) in Region 11, in the province of Davao, in Mindanao, has asked the public to update their manually issued Certificate of Title before 30 September 2018 in order to comply with the digitisation program of the Agency.
The office has announced that it is undergoing a transition of the manually-issued certificate of titles to ensure more security for their clients, according to a recent report released.
The manual certificates are currently being scanned to create backup as the office is in the process of updating their database.
Converting the manual certificates is essential as this will electronically preserve the file. Moreover, it will be easier to locate for future reference.
The office is proud to claim that they have covered 90% of the 500,000 manual titles. Title holders who fail to comply with the end of September deadline can still visit their office anytime, after, for updating.
The digitalisation process will record every step of the transaction, including the officer who will handle the transaction. This is for easy tracking.
This will guarantee liability especially in cases wherein someone will file a complaint. It would be easier to find the step in the process where the error was committed.
The digitalisation of manually issued certificates of title, including those that were issued by other agencies such as the National Commission on Indigenous Peoples (NCIP), Department of Environment and Natural Resources (DENR), and the other issuing agencies, will be done in the office of the Registry of Deeds.